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Gmail for G Suite gets deep integrations with Chat, Meet, Rooms and more

Published July 15, 2020

Google is launching a major update to its G Suite productivity tools today that will see a deep integration of Gmail, Chat, Meet and Rooms on the web and on mobile, as well as other tools like Calendar, Docs, Sheets and Slides. This integration will become available in the G Suite early adopter program, with a wider roll-out coming at a later time.

The G Suite team has been working on this project for about a year, though it fast-tracked the Gmail/Meet integration, which was originally scheduled to be part of today’s release, as part of its response to the COVID-19 pandemic.

At the core of today’s update is the idea that we’re all constantly switching between different modes of communication, be that email, chat, voice or video. So with this update, the company is bringing all of this together, with Gmail being the focal point for the time being, given that this is where most users already find themselves for hours on end anyway.

Google is branding this initiative as a “better home for work” and in practice, it means that you’ll not just see deeper integrations between products, like a fill calendaring and file management experience in Gmail, but also the ability to have a video chat open on one side of the window while collaboratively editing a document in real time on the other.

Image Credits: Google

According to G Suite VP and GM Javier Soltero, the overall idea here is not just to bring all of these tools closer together to reduce the task-switching that users have to do.

Image Credits: Google

“We’re announcing something we’ve been working on since a little bit before I even joined Google last year: a new integrated workspace designed to bring together all the core components of communication and collaboration into a single surface that is not just about bringing these ingredients into the same pane of glass, but also realizes something that’s greater than the sum of its parts,” he told me ahead of today’s announcement. “The degree of integration across the different modes of communication, specifically email, chat, and video calling and voice video calling along with our existing physical existing strength in collaboration.”

Just like on the web, Google also revealed some of its plans when it first announced its latest major update to Gmail for mobile in May, with its Meet integration in the form of a new bar at the bottom of the screen for moving between Mail and Meet. With this, it’s expanding to include native Chat and Rooms support as well. Soltero noted that Google thinks of these four products as the “four pillars of the integrated workspace.” Having them all integrated into a single app means you can manage the notification behavior of all of them in a single place, for example, and without the often cumbersome task-switching experience on mobile.

Image Credits: Google

For now, these updates are specific to G Suite, though similar to Google’s work around bringing Meet to consumers, the company plans to bring this workspace experience to consumers as well, but what exactly that will look like still remains to be seen. “Right now we’re really focused. The people who urgently need this are those involved in productivity scenarios. This idea of ‘the new home for work’ is much more about collaboration that is specific to professional settings, productivity and workplace settings,” Soltero said.

Image Credits: Google

But there is more…

Google is also announcing a few other feature updates to its G Suite line today. Chat rooms, for example, are now getting shared files and tasks, with the ability to assign tasks and to invite users from outside your company into rooms. These rooms now also let you have chats open on one side and edit a document on the other, all without switching to a completely different web app.

Also new is the ability in Gmail to search not just for emails but also chats, as well as new tools to pin important rooms and new “do not disturb” and “out of office” settings.

One nifty new feature of these new integrated workspaces is that Google is also working with some of its partners to bring their apps into the experience. The company specifically mentions DocuSign, Salesforce and Trello. These companies already offer some deep Gmail integrations, including integrations with the Gmail sidebar, so we’ll likely see this list expand over time.

Meet itself, too, is getting some updates in the coming weeks with “knocking controls” to make sure that once you throw somebody out of a meeting, that person can’t come back, and safety locks that help meeting hosts decide who can chat or present in a meeting.

Image Credits: Google

Google Meet shows up in Gmail inboxes, a few years too late

Superhuman CEO Rahul Vohra on waitlists, freemium pricing and future products

Published February 28, 2020

The “Sent via Superhuman iOS” email signature has become one of the strangest flexes in the tech industry, but its influence is enduring, as the $30 per month invite-only email app continues to shape how a wave of personal productivity startups are building their business and product strategies.

I had a chance to chat with Superhuman CEO and founder Rahul Vohra earlier this month during an oddly busy time for him. He had just announced a dedicated $7 million angel fund with his friend Todd Goldberg (which I wrote up here) and we also noted that LinkedIn is killing off Sales Navigator, a feature driven by Rapportive, which Vohra founded and later sold in 2012. All the while, his buzzy email company is plugging along, amassing more interested users. Vohra tells me there are now more than 275,000 people on the waitlist for Superhuman.

Below is a chunk of my conversation with Vohra, which has been edited for length and clarity.

TechCrunch: When you go out to raise funding and a chunk of your theoretical user base is sitting on a waitlist, is it a little tougher to determine the total market for your product?

Rahul Vohra: That’s a good question. When we were doing our Series B, it was very easily answered because we’re one of a cohort of companies, that includes Notion and Airtable and Figma, where the addressable market — assuming you can build a product that’s good enough — is utterly enormous.

With my last company, Rapportive, there was a lot of conversation around, “oh, what’s the business model? What’s the market? How many people need this?” This almost never came up in any fundraising conversation. People were more like, “well, if this thing works, obviously the market is basically all of prosumer productivity and that is, no matter how you define it, absolutely huge.”

How to get people to open your emails

Published September 15, 2019

Julian Shapiro
Contributor

Julian Shapiro is the founder of BellCurve.com, a growth marketing agency that trains you to become a marketing professional. He also writes at Julian.com.

How can you send email campaigns that get opened by 100% of your mailing list?

Based on insights from Nick Selman, Fletcher Richman of Halp, and Wes Wagner.

First, a few obvious pieces of advice for avoiding low open rates:
- Avoid spam filters by avoiding keywords commonly used in spam emails.
- Consider using email subjects (1) that are clearly descriptive and (2) look like they were written by a friend. Then A/B your top choices.
- Include the recipient’s name in your email body. This signals to spam filters that you do in fact know the recipient.
Now, for the real advice: Let’s say 60% of your audience opens your mailing, how can you get the remaining 40% to open and read it too?
- First, wait 2 weeks to give everyone a chance to open the initial email.
- Next, export a list of those who haven’t opened. Mailchimp lets you do this.
- Important note: The reason many recipients don’t open your email is because it was sent to Spam, it was buried in Promotions, or it was insta-deleted because it looked like spam (but wasn’t). The goal here is to resuscitate these people. You have two options for doing so:
- (1) Duplicate the initial email then selectively re-send it to non-openers. This time, use a new subject (try a new hook) and downgrade the email to plain text: remove images and link tracking. De-enriching the email in this way can help bypass spam filters and the Promotions tab.
- (2) Alternatively, export your list of non-openers to a third-party email tool like Mailshake (or Mixmax).
  - First, connect Mailshake to a new Gmail account on your company domain.
  - Next, configure Mailshake to automatically dole out small batches of emails on a daily schedule. Let it churn through non-openers slowly so that Gmail doesn’t flag your account as a spammer.
  - Emails sent through Mailshake are more likely to get opened than emails sent through Mailchimp. Why? Mailshake sends emails through your Gmail account, and Gmail-to-Gmail emails have a greater chance of bypassing Spam and Promotions folders, particularly if the sender doesn’t have a history of its emails being marked as spam.

Gmail turns 15, gets Smart Compose improvements and email scheduling

Published April 1, 2019

Exactly 15 years ago, Google decided to confuse everybody by launching its long-awaited web-based email client on April 1. This definitely wasn’t a joke, though, and Gmail went on to become one of Google’s most successful products. Today, to celebrate its fifteenth birthday (and maybe make you forget about today’s final demise of Inbox and tomorrow’s shutdown of Google+), the Gmail team announced a couple of new and useful Gmail features, including improvements to Smart Compose and the ability to schedule emails to be sent in the future.

Smart Compose, which tries to autocomplete your emails as you type them, will now be able to adapt to the way you write the greetings in your emails. If you prefer “Hey” over “Hi,” then Smart Compose will learn that. If you often fret over which subject to use for your emails, then there’s some relief here for you, too, because Smart Compose can now suggest a subject line based on the content of your email.

With this update, Smart Compose is now also available on all Android devices. Google says that it was previously only available on Pixel 3 devices, though I’ve been using it on my Pixel 2 for a while already, too. Support for iOS is coming soon.

In addition to this, Smart Compose is also coming to four new languages: Spanish, French, Italian and Portuguese.

That’s all very useful, but the feature that will likely get the most attention today is email scheduling. The idea here is as simple as the execution. The “Send” button now includes a drop-down menu that lets you schedule an email to be sent at a later time. Until now, you needed third-party services to do this, but now it’s directly integrated into Gmail.

Google is positioning the new feature as a digital wellness tool. “We understand that work can often carry over to non-business hours, but it’s important to be considerate of everyone’s downtime,” Jacob Bank, director of Product Management, G Suite, writes in today’s announcement. “We want to make it easier to respect everyone’s digital well-being, so we’re adding a new feature to Gmail that allows you to choose when an email should be sent.”

Mixmax brings LinkedIn integration and better task automation to its Gmail tool

Published February 20, 2019

Mixmax today introduced version 2.0 of its Gmail-based tool and plugin for Chrome that promises to make your daily communications chores a bit easier to handle.

With version 2.0, Mixmax gets an updated editor that better integrates with the current Gmail interface and that gets out of the way of popular extensions like Grammarly. That’s table stakes, of course, but I’ve tested it for a bit and the new version does indeed do a better job of integrating itself into the current Gmail interface and feels a bit faster, too.

What’s more interesting is that the service now features a better integration with LinkedIn . There’s both an integration with the LinkedIn Sales Navigator, LinkedIn’s tool for generating sales leads and contacting them, and LinkedIn’s messaging tools for sending InMail and connection requests — and sees info about a recipient’s LinkedIn profile, including the LinkedIn Icebreakers section — right from the Mixmax interface.

Together with its existing Salesforce integration, this should make the service even more interesting to sales people. And the Salesforce integration, too, is getting a bit of a new feature that can now automatically create a new contact in the CRM tool when a prospect’s email address — maybe from LinkedIn — isn’t in your database yet.

Also new in Mixmax 2.0 is something the company calls “Beast Mode.” Not my favorite name, I have to admit, but it’s an interesting task automation tool that focuses on helping customer-facing users prioritize and complete batches of tasks quickly and that extends the service’s current automation tools.

Finally, Mixmax now also features a Salesforce-linked dialer widget for making calls right from the Chrome extension.

“We’ve always been focused on helping business people communicate better, and everything we’re rolling out for Mixmax 2.0 only underscores that focus,” said Mixmax CEO and co-founder Olof Mathé. “Many of our users live in Gmail and our integration with LinkedIn’s Sales Navigator ensures users can conveniently make richer connections and seamlessly expand their networks as part of their email workflow.”

Whether you get these new features depends on how much you pay, though. Everybody, including free users, gets access to the refreshed interface. Beast Mode and the dialer are available with the enterprise plan, the company’s highest-level plan which doesn’t have a published price. The dialer is also available for an extra $20/user/month on the $49/month/user Growth plan. LinkedIn Sales Navigator support is available with the growth and enterprise plans.

Sadly, that means that if you are on the cheaper Starter and Small Business plans ($9/user/month and $24/user/month respectively), you won’t see any of these new features anytime soon.

Lyft adds automatic ride receipt forwarding for business profiles

Published July 11, 2017

Lyft now makes it easier for business travelers to expense the trips they take for work – rides taken under a Business Profile within the Lyft app can now be automatically forwarded to a number of expense management systems, including Expensify, Chrome River, Concur, Nexonia, Zoho, Abacus and Xpenditure. The auto forwarding basically just takes a step out of the process, but it’s a… Read More

Gmail Gets Improved Security Features For Business Users

Published February 29, 2016

9027029071_ab7695723b_o Google announced a number of new security features for Gmail users in the enterprise today. Last year, the company launched its Data Loss Prevention (DLP) feature for Google Apps Unlimited users that helps businesses keep sensitive data out of emails. Today, it’s launching the first major update of this service at the RSA Conference in San Francisco. The DLP feature allows businesses to… Read More

Gmail For Android Gets Rich Text Formatting And Instant RSVPs

Published February 24, 2016

gmail-autocomplete Google announced two small but useful updates for Gmail on Android today: rich text formatting and instant RSVPs. Rich text formatting has long been available for Gmail on the web, but this is the first time Google has brought it to mobile. The formatting options are pretty straightforward: You can bold, italic, underline, color and highlight text. Sadly, you still can’t link text in… Read More

Google Inbox Gets Sharable Trip Bundles, Improved Photo Attachments

Published December 14, 2015

tripsharing2 Inbox by Gmail, Google’s next-gen email client for mobile and the web, has its fair share of marquee features, but one of its most useful is its ability to bundle emails about an upcoming trip into a single Trip Bundle.
Today, Google is improving this feature, and on mobile, it’s making it easier to attach multiple photos from all of those trips you take to your emails. Read More

New Google Apps Feature Helps Businesses Keep Sensitive Information Out Of Emails

Published December 9, 2015

privacy please Google is launching a new privacy tool for Google Apps Unlimited users today. The new Data Loss Prevention feature will make it easier for businesses to make sure that their employees don’t mistakenly (or not so mistakenly) email certain types of sensitive information to people outside of the company. Businesses that subscribe to this plan for their employees now have the option to… Read More